Project Management module of tBits

Project management – Project planning, execution and retrospection is the core of the organization’s functioning.

When we talk about project management, we are essentially talking about dividing a project into doable items and planning the execution of each of the doable item i.e. task. The execution essentially involves determining who will work on a particular task, when the task should start, and finally, following up with this individual and getting the task done on time.

However, a task is just next to useless if it is lying in one person’s computer. Everyone involved with the task should be able to see and update each of his/her tasks.

To get a task done, a lot of communication and file exchange is needed. The dynamics of this communication is governed by the rules of the organization and the nature of the project – for example, certain organization may say a task should be marked closed only by the project leader or Quality Assurance team.

These challenges are effectively met using tBits in the following ways:

1. Project Planning

Project planning essentially involves:

• Specifying the Start Date/End Date/Duration (The algorithm of conflict resolution is standard one which is industry wide accepted).
• Specifying the predecessors and the corresponding lag. Predecessors can be SS (Start-to-Start), FS (Finish-to-Start), SF (Start-to-Finish), FF (Finish-to-Finish). Lag can be negative.
• Assigning the tasks to individuals
• Considering the organizational  calendar. (The Calendar can vary from organization to organization. So, it is essentially done by quick implementation of Calender extension.)

2. Project execution

Project execution involves tracking of what has been done, what is being done now, what will be done and by who. The other aspect of project execution is communication management.

tBits helps an organization do an effective project execution in the following ways:

• Every person knows what is assigned to him/her.
• Everyone can communicate in an effective manner.
• There are reports per the organization’s needs along with the standard reports
• People can collaborate using SMS
• People get notifications on Mobile/email per the due date.
• The whole communication can happen over emails while being managed by tBits
• Each person’s to-do list is sent over email every morning.

3. Project retrospection and reusing what is learnt

Since every transaction and communication has happened through tBits seamlessly, it is quite easy to just go back into the history of any task and prepare the report as needed.